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How to Plan a Pole Dancing Party
By Susan Peach
Planning a pole party but not sure where to start? Whether you've been tasked with planning a pole dancing stagette party for a bride-to-be, or you're organizing your own birthday pole party, this guide walks you through the important planning steps to ensure your celebration is fun, safe, and stress-free.
Not sure what a pole party even is? Read Your Pole Pal's guide to understanding what happens at a pole party to get all the details.
1. Start Early
Many pole studios and party presenters book up months in advance, especially in the Summer months for wedding season, so it's a good idea to start the planning process as early as possible. It's not unusual for stagette or bachelorette parties to book 6-8 months out, particularly in larger cities. If you need to be sure of reserving a particular date, it's never too early to book!
2. Choose a Theme
While you definitely don't need a reason to pole party, there may be an obvious theme you want to incorporate, like a birthday or a bachelorette party. You'll want to make sure that you plan around this from the start, to ensure the focus stays on the guest of honor. But if you don't have a specific theme in mind, check out these pole party ideas for inspiration. You might just discover a fun theme you can bring into your party planning.
3. Choose A Date
If you're doing the planning for someone else like a bride or birthday girl, of course you'll want to consult with them on their preferred date. It's a good idea to also have an alternative date in mind as a backup, in case the party presenter isn't available on your first-choice date. If you're starting your planning well in advance, you should have a pretty good chance of being able to reserve the date you want.
4. Contact Potential Pole Party Presenters
Contact one or more pole studios or party presenters in your area and ask each one about the cost, the format, what's included, where the party is held (home, hotel or studio), and any other questions that are important to you. Here's a guide to questions you should ask before booking a pole party, to help you with this important step.
If you need help finding a studio or an instructor who can do a party for you, the Worldwide Pole Studio Directory can help. It lists thousands of pole studios, instructors and pole party companies from all over the world and it's totally free and easy to use.
5. Choose a Presenter & Book Your Date
Once you've decided on a party presenter, you'll want to book as soon as possible. Most pole party presenters will require a deposit to reserve your date, so be prepared to pay this at the time you book. Before you put down your deposit, be sure to confirm cancellation and refund policies so you don't have any surprises down the road.
6. Make Your Guest List & Send Invites
Now that the date has been set, it's time to invite the guests. Generally, you want to send your invitations several weeks to a month in advance. Too far in advance and your guests might forget the date; too close to the date and they may already be committed to another engagement and be unable to attend.
Sending written invitations in the mail is a fun way to surprise the guests, but you can also send email invitations or phone the guests individually to invite them.
7. Collect RSVPs
It's important to know how many guests will be coming because the studio may have a minimum or maximum number for the party. If for some reason you don't have enough guests confirmed, you'll want to know well in advance so you can either reschedule or cancel prior to the cutoff date. That way you can get some or all of your deposit back, depending on the studio's cancellation policy.
If the guests are sharing the cost of the pole party (this is often the case for a stagette or bachelorette party) you'll need to know how much money each of the guests will need to contribute to pay for the party. This is another good reason to request early RSVPs from the guests.
8. Plan a Gift Bag for the Guest of Honor (optional)
If you're planning a pole party for a a bride-to-be or for a birthday, you may want to prepare a special gift bag to be presented at the end of the party. Many party presenters include small gift bags for each of the guests, but if there's a guest of honor the other party guests might want to pitch in to put together something a bit more special.
9. Reconfirm One Week Prior
While not strictly necessary, reconfirming with the guests can help ensure things go smoothly. Since both you and the party presenter will be expecting a set number of guests, and the guests might be sharing the cost, it may be important to know in advance if the number of expected guests changes.
The party presenter will likely contact you, as the organizer, to confirm the party as well, but if you don't hear from them a week or so prior, be sure to touch base just to make sure they've still got your party in their schedule.
10. Arrive Early to the Party
Whether the pole party is being held in a home or studio setting, as the organizer you'll want to be the first on the scene. This way you can greet the party presenter and if the party is in a home, show them where to set up.
You'll also be available to welcome each of the guests as they arrive, and introduce them to the others if necessary. Being on-site early will also allow you to deal with any unexpected situations that arise — like a phone call from a guest who's lost and can't find the venue — with a minimum of stress and last-minute panic.
11. Have Fun!
With all the planning done, the guests are here and the party presenter is all ready to help everyone learn a few moves and enjoy what might be their first time pole dancing. Now's the time to relax and enjoy yourself too. Congratulations on planning a successful pole dancing party!
If you prefer, you can download this pole party planner in PDF format. Keep it on your fridge so you don't forget anything while you're organizing your pole party.
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Susan Peach was an early pioneer in pole fitness and is now the voice behind Your Pole Pal, a long-running resource for the pole community. With more than 30 years of experience teaching pole, dance, and fitness, she helps newcomers navigate the world of pole with confidence.
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